For the domains that you use to send emails (i.e. You should create a SPF record for every domain you own. To start, collect a list of all your domains - including ones that don’t send email. In the digital world, the recipient is the receiving email server, who decides whether to actually deliver the email to someone’s inbox. If the recipient knows who the letter is from, they are more likely to open it and read your letter. This is similar to the physical world when you put a return address on a postal letter. SPF stands for “Sender Policy Framework” and specifies which IP addresses and/or servers are allowed to send email “from” a particular domain. Let’s get started! Part 1: Creating an SPF Record There are millions of domain providers that you can choose from, and the specific methods to add a DNS record can vary between providers, but the concept is generally the same. So for example, if you registered your website “with GoDaddy, you would edit your DNS record on GoDaddy. At a high level, these are settings for a domain name (e.g. Where do I start?”Īgreed! Luckily you can start to make a difference right now by implementing some changes to your DNS records. Many large providers, including Gmail and Microsoft 365 are sending emails that don’t meet these standards to the spam folder - even if it’s a legitimate email you sent. While these aren’t required at the moment to continue delivering emails, the standards are becoming increasingly important. In simple terms, all three work to show that your email is from you and can be trusted. Because of this, emails are generally always delivered, even if it’s not you - which isn’t really fair to you or your organization.Īs spam emails increased over the years, there was talk about new ways to combat its rise. And like most IT, it’s made to work, but it doesn’t always work securely (check out one of our ACT posts to learn a little more).
Spf editor for mac bookpro series#
To boost your email security, we’re starting a three part series to help you address these problems through the proper setup of your SPF, DKIM, and DMARC records.
Have you ever found out that your email was being used to send spam - and when you check your “sent” folder, you don’t see any suspicious emails? Or have you ever had your legitimate emails end up in someone’s spam folder including your marketing emails sent through third parties like Constant Contact, Mailchimp, Amazon SES, Salesforce, or SendGrid? This could be due to a simple misconfiguration that could cost you millions in lost revenue or impact your reputation. Īlso be sure to check out our Round Table discussion of this topic on Hive Live. You can read part two here and read part three here. This is part one of a three part series on securing your email.
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